Make sure you have:

• the correct administrator permissions (“appforms” & “appforms-extras”)

• knowledge of the existing set of standard Appform questions

• knowledge of what questions you would like to ask on your Appform which are not included in the set of standard Appform questions

Create a new Extra field:

• Log in as an administrator with the permissions “appforms” and “appforms-extras” (included with the Role “Courses administrator” in addition to “Superuser”).

• From the Main menu, go to > My institution > Appforms.

• Click on the “Manage extra fields” button.

• Scroll to find the section of the Appform to which the custom question should be added.

• Within that section, click on the “+ Add a new extra field”.

• From the dropdown list choose the type of custom question you would like to add:

  • Choose “Text” for a question requiring one line of text.

  • Choose “Paragraph” for a question requiring several lines of text.

  • Choose “Checkboxes” for a question where more than one predetermined choice can be selected by the applicant.

  • Choose “Multiple choice” for a question where only one choice can be chosen.

  • Choose “Number” for a question that can only be answered with a number.

  • Choose “Date” for a question that can only be answered with a date chosen from a calendar.

  • Choose “Country” for a question that can only be answered by choosing a country from a drop-down list of all countries.

  • Choose “Language” for a question that can only be answered by choosing a language from a drop-down list of all languages.

• Enter the question you would like the applicant to answer.

• (optional) Enter any additional instructions you would like the applicant to follow.

• (if either “Checkboxes” or “Multiple choice”) Enter at least choice.

• Save your changes by clicking on the “Save changes” button.

• Alternatively, Extra fields can also be added directly from the appform.

• From the side menu, navigate between the Appform’s sections to locate the section to which you would like to add the Extra field.

• If the Extra field should be availabl for all applicants, regardless of their citizenship, click on “World”.

  • (optional) Otherwise click on “+ Add another territory”.

  • Choose a territory from the dropdown list.

  • Click “OK”.

• Scroll down till the end of the standard appform questions in that section.

• Click on the “+ Add a new extra field” button.

• Choose a type of question and create it.

Activate the Extra field:

• After a new Extra field has been created it will need to activate for it to appear on an Appform.

  • Go to the Appform to which you would like to add the Extra field.

  • If all applicants regardless of region are to answer the question, click on “World” under the Appform section where you have added the Extra field.

  • Otherwise click on “Add another territory” and add the territory.

• Below the standard Appform questions, you will find the Extra field(s) you have created (next to it will appear a wrench button for editing),

• Tick the box next to it.

• (optional) Tick the mandatory box to make it a mandatory question.