• the correct administrator permission (“courses-view” and “courses-edit”)

• Gathered institution-specific data, including:

  • Program name and study duration

  • Program description and specifications

• created:

  • Study terms

  • Intake periods

  • Application form

  • (optional) Fees

Add a new study program:

• Log in as an administrator with the permission “courses-view” and “courses-edit” (included with the Role “Courses administrator” in addition to “Superuser”).

• From the side menu, go to: My institution > Programmes.

• Click on the “+ New programme” button.

• Fill in all information necessary for the accurate description of your programme. Many fields are optional and can be left blank. Some of the most important items to include are:

  • Fields within the “General” section:

    • Intake – this is where programmes are linked to Intakes.

    • Fees – this is where programmes are linked to fees.

  • Fields within the “Admission” section:

    • Entry qualifications – this is how you control the minimum prerequisite level of achieved education. For example, a BA programme typically requires a high school diploma, and a MA programme requires a bachelor’s degree.

    • Language requirements – this is how you inform the applicant what language(s) are required for the programme.

  • Fields within the “Application form” section:

    • Appform – this is where the selection of questions to the applicants will come from.

    • References – this is where the option to require the applicant to ask for references is set.

    • Motivation letter – this is where the option to require the applicant to write a motivation letter is set.

    • Portfolio – this is where the option to require the applicant to upload a portfolio is set.

    • Scanned documents - this is where the option to require the applicant to upload a documents is set.

    • Media files - this is where the option to require the applicant to upload some media file or link is set.

  • If the course has a limitted places, then define the main and extra quotas. (You must have enabled “Ranking” add-on to use all benefits of this tool)

  • Scoring (only available with the “Scoring” and “Ranking” addons) - this is where a programme is linked to a scoring Criteria.

  • Fields within the “Prospectus” section:

    • Overview – this is where general information about the programme can be included.

    • Course contact - You can assign the course contact info to the study program. Read more here.

    • Photo and Video - You can add the cover photo and YouTube link

• When the course is ready for applicants to begin viewing it, it is time to change its status from “Draft” to “Online”. Read more:

  • Online and Stand by modes - Both Online and Stand by courses are publicly visible, however the latter does not allow the course to be applied to.

  • Private mode - Private courses are not publicly visible and cannot be found via course search, but they can be applied to when accessed via a link.

  • Closed - If you want to delete the course, choose “Closed”. Closed courses will be avilable from My institution > Programs > Closed.