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Application view

Purpose of this article

Explains some of the ways Application view can be used during the evaluation process including the tools that are available.

Before you start

Know which applications you would like to view. Some of the various ways of locating them are:

    • Using the applicant’s name, email, or Applicant ID to search for a specific applicant. (see Search for more information)

    • Knowing the offer status is useful when working with applicants at a certain step of the application process and all applicants of a certain Offer status are organized together in Browse. (see Browse for more information)

    • Using Tasks to find applicants who have a particular Task status of a particular Task. (see Tasks for more information)

    • Some other ways that can be used to locate an applicant is via Journals (if it is known when something was done by the applicant, see Journals for more information), Rankings (when dealing with applicants based on their Ranking for a specific Course/Programme, see Rankings for more information), Tables (when a Table is being used (see Tables for more information).

    • Note: If an applicant has applied for multiple Terms it is important to know under which Term the application will be organized. (see Academic terms for more information)

    Know what you would like to do:

    • Review the application content located in different sections.

    • Work with the application’s content.

    • View Offers, Tasks, Interviews

    • Flag application (see Flags for more information)

    • Share application

    • Close application

    • Migrate the application to a different Academic term


In order to use Application view:

    • Log in as an administrator.

    • Locate desired application via Applicant profile, Browse, Search, or Tasks ect.

      • Note: When locating via Applicant profile, if the applicant has multiple applications, there will be multiple buttons labelled “View”. Locate the correct application by first identifying which application is labelled with the desired Academic term.
    • Click the button labelled “View ”. (the application will open in a new tab in your web browser)

    • Navigate the application by section using side menu (or scroll):

      • Application card – Contains tabs to view different information connected to the application such as Offers, Tasks, and Interviews. The card on this page displays offers by default and is useful to see the courses/programmes which are being applied for using this application and their respective offer statuses. The application status and the Term for which the applicant applied is visible in a banner Flags that have been added to an application can also be located here.

      • Scores (addon) – Used for adding/removing application to a scoresheet, scoring and/or viewing Scoresheet scores, and making comments about those scores. (see Addon: Scores for more information)

      • Profile – Typically contains the applicant’s answers to questions about their person including their name, citizenship, gender, passport number, date of birth. All questions are included in the Appforms of the courses/programmes they have applied to. (for more information see Appforms)

      • Contacts – Contains applicant’s answers about how they can be communicated with including e-mail, address, phone numbers, Skype, emergency contact information.

      • References – If a Course asks for References, the results can be found within this section. (see Courses/Programmes for how this setting is controlled)

      • Motivation letter – Where the applicant’s motivation letter can be viewed if a Course asks for the applicant for one. (see Courses/Programmes for how this setting is controlled)

      • Media files – Where the applicant’s uploaded media files can be accessed if a Course asks the applicant for it. (see Courses/Programmes for how this setting is controlled)

      • Documents – Any documents uploaded will be accessible here. (see Tasks for asking for documents to be uploaded)

    • Use tools to work with the application:

      • View history – Can be used to view which parts of the application the applicant edited and at what time.

      • Reopen for editing - This fature allows to reopen the application and make it editable again for the applicant. Reopend application is not submitted anymore and it must be re-submitted to be evaluated by administrators. You should include a short message describing the reasons why the application was opened and what corrections the applicant should do before re-submitting the application. By ticking “Defrost application”, you will automatically defrost previously frozen application by reopening it.

      • Edit as an applicant – Can be used to make changes to the application on behalf of the applicant including adding/removing Courses, adding/editing answers.

      • Freeze/unfreeze data – Used to keep the application static once the evaluation process has begun. Freezing can be used to prevent the applicant from changing any information in the application they have already entered. Unfreezing allows the applicant to edit their application again after having been frozen.

      • Manage appform questions – Used to view which appform(s) were the source of the questions in the application. Can also be used to add questions from additional appforms for applicants to answer. (See Appforms for more information.)

      • Silence all reminders – Useful for when everything is in order and the applicant does not need to be reminded of anything any longer.

      • Share application:

Expected outcome of the instruction

You will be able to quickly find the details included in a specific applicant’s application when necessary. You will know where to find available tools and what they are useful for. You will know how to share the application in different formats.

Related articles

How to send mass email?

How to invate all to an interview?

How to filter applicants?

Next steps

Offer status – How to make changes to the applications offers based on the evaluation conducted using Application view.

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